Getting Back on Track – Cancer Registry Backlog Solutions

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Registry Partners

Timely cancer data is a powerful tool that can create meaningful changes to healthcare standards as well as add value to your cancer program. Best practices for hospital-based cancer registries recommend abstracting reporting cancer cases 4 to 6 months after the patients first contact with the facility whether that be for initial diagnosis or treatment. 

An organization that is not meeting timeliness standards for cancer abstract reporting may put themselves in bad standing with their state’s health department, or risk deficiencies in standards with the Commission on Cancer if they are accredited or pursuing accreditation. Patient case abstracts that have not been submitted within 6 months of the date of first contact with the facility would be defined as “backlogged”. 

Backlogs can accumulate for several reasons including lack of registry resources, rapid cancer program growth, software delays, and industry changes. Outsourcing with a vendor partner can be a great option for bringing your program back into compliance. 

Every healthcare organization has different procedures for vendor relationship management, and the timeline for establishing a relationship can vary greatly. If your organization has received a letter noting non-compliance or is concerned with meeting the Commission on Cancer’s Call for Data Deadline, you should initiate an action plan as soon as possible. 

Registry Partners offers the flexibility to meet your program’s needs for both temporary and long-term solutions. Our Registry Solutions Advisors are available to meet with you to discuss a comprehensive plan to reach your goals. 

Courtney Jagneaux, RHIA, CTR

Registry Solutions Advisor, Oncology