A clear agenda is an excellent tool for an effective meeting and can also provide an outline for well written committee minutes.
- Time sensitive meetings: If a meeting is time sensitive, indicate the estimated number of minutes assigned to each topic.
- Effective discussion: Create an agenda guide for the chairman and key committee members that indicates why an agenda topic is included and what MUST be discussed and/or if a decision is needed.
- Report responsibility: Indicate the committee member who is responsible for the meeting report/presentation.
- Paper or no Paper: As appropriate, create handouts that are clearly marked for easy identification or create a power point that is concise.
- CoC Standards: Indicate the corresponding standard definition or number to clarify an agenda item.
- Template for minutes: An agenda can easily be adapted to a format for minutes that includes a discussion summary and action plans
- Be prepared: Distribute the agenda prior to the meeting so the committee members have a chance to review and add other items (yes, that actually does happen with some of our clients!)